How effective license management can reduce operational costs and streamline the work of IT teams?<\/h2><\/div>Modern organizations are constantly seeking ways to optimize business processes and reduce costs. One of the challenges faced by companies using tools like Jira Data Center is the effective management of user licenses. On one hand, each license comes with costs, and on the other, it is essential to ensure seamless access for employees who are actually using the system. How can this process be automated while maintaining flexibility and ease of management? In the face of these challenges, our client \u2013 one of the leading providers of solutions for households and more \u2013 decided to implement an automated user license management system in the Jira Data Center environment. With the support of Almarise, this solution turned out to be a perfect fit.<\/p>\n<\/div><\/div><\/div><\/div><\/div>
![\"case](\"https:\/\/devsite.almarise.com\/wp-content\/uploads\/2024\/11\/gr_almarise_70-case-studies-case-study-studia-przypadku-1024x477.png\" "\\"gr_almarise_70")
<\/span><\/div>Challenge: Managing Licenses in a Growing Organization<\/h2><\/div>The client faced the challenge of managing licenses in a dynamically growing organization, where the number of Jira users was constantly increasing. The main difficulties were:<\/strong><\/p>\n\n- Maintaining an optimal number of licenses within a limited budget.<\/li>\n
- Avoiding manual adding and removing of users, which created additional workload for the IT team.<\/li>\n
- Ensuring continuous access to tools for active users while eliminating inactive accounts from the license groups.<\/li>\n<\/ul>\n
The solution had to be automatic, reliable, and flexible to meet both current and future challenges of the organization.<\/strong><\/p>\n<\/div><\/div><\/div><\/div><\/div> Solution: Process Automation Using ScriptRunner <\/span><\/span><\/h2><\/div>Solution: Process Automation Using ScriptRunner<\/strong><\/p>\nThe Almarise team developed a personalized license management automation system that operates almost entirely with minimal intervention. The team structured the implementation process into several key stages:<\/p>\n
\n- User Segmentation<\/strong><\/li>\n<\/ol>\n
All users were divided into three groups:<\/p>\n
a) Standard users
\nb) Administrative users
\nc) Functional users<\/p>\n
This segmentation allowed for precise access management and optimized license allocation.<\/p>\n
\n- Automatic License Group Cleanup<\/strong><\/li>\n<\/ol>\n
The team introduced a mechanism that analyzed user activity every month. The system automatically removed users who had not logged in for the past six months from the license group, recovering unused licenses.<\/p>\n
\n- Dynamic License Assignment<\/strong><\/li>\n<\/ol>\n
With each login, the system checked whether the user needed a license. If necessary, the mechanism automatically assigned the user to the appropriate license group, while ensuring that the available pool was not exceeded.<\/p>\n
\n- Monitoring and Alerts<\/strong><\/li>\n<\/ol>\n
Daily monitoring of available licenses provided ongoing control over resources. If the number of available licenses fell below a set threshold, the team responsible for the system was immediately notified.<\/p>\n<\/div><\/div><\/div><\/div><\/div>
Modern organizations are constantly seeking ways to optimize business processes and reduce costs. One of the challenges faced by companies using tools like Jira Data Center is the effective management of user licenses. On one hand, each license comes with costs, and on the other, it is essential to ensure seamless access for employees who are actually using the system. How can this process be automated while maintaining flexibility and ease of management? In the face of these challenges, our client \u2013 one of the leading providers of solutions for households and more \u2013 decided to implement an automated user license management system in the Jira Data Center environment. With the support of Almarise, this solution turned out to be a perfect fit.<\/p>\n<\/div><\/div><\/div><\/div><\/div>
<\/span><\/div>Challenge: Managing Licenses in a Growing Organization<\/h2><\/div>The client faced the challenge of managing licenses in a dynamically growing organization, where the number of Jira users was constantly increasing. The main difficulties were:<\/strong><\/p>\n\n- Maintaining an optimal number of licenses within a limited budget.<\/li>\n
- Avoiding manual adding and removing of users, which created additional workload for the IT team.<\/li>\n
- Ensuring continuous access to tools for active users while eliminating inactive accounts from the license groups.<\/li>\n<\/ul>\n
The solution had to be automatic, reliable, and flexible to meet both current and future challenges of the organization.<\/strong><\/p>\n<\/div><\/div><\/div><\/div><\/div> Solution: Process Automation Using ScriptRunner <\/span><\/span><\/h2><\/div>Solution: Process Automation Using ScriptRunner<\/strong><\/p>\nThe Almarise team developed a personalized license management automation system that operates almost entirely with minimal intervention. The team structured the implementation process into several key stages:<\/p>\n
\n- User Segmentation<\/strong><\/li>\n<\/ol>\n
All users were divided into three groups:<\/p>\n
a) Standard users
\nb) Administrative users
\nc) Functional users<\/p>\n
This segmentation allowed for precise access management and optimized license allocation.<\/p>\n
\n- Automatic License Group Cleanup<\/strong><\/li>\n<\/ol>\n
The team introduced a mechanism that analyzed user activity every month. The system automatically removed users who had not logged in for the past six months from the license group, recovering unused licenses.<\/p>\n
\n- Dynamic License Assignment<\/strong><\/li>\n<\/ol>\n
With each login, the system checked whether the user needed a license. If necessary, the mechanism automatically assigned the user to the appropriate license group, while ensuring that the available pool was not exceeded.<\/p>\n
\n- Monitoring and Alerts<\/strong><\/li>\n<\/ol>\n
Daily monitoring of available licenses provided ongoing control over resources. If the number of available licenses fell below a set threshold, the team responsible for the system was immediately notified.<\/p>\n<\/div><\/div><\/div><\/div><\/div>
The client faced the challenge of managing licenses in a dynamically growing organization, where the number of Jira users was constantly increasing. The main difficulties were:<\/strong><\/p>\n The solution had to be automatic, reliable, and flexible to meet both current and future challenges of the organization.<\/strong><\/p>\n<\/div><\/div><\/div><\/div><\/div> Solution: Process Automation Using ScriptRunner<\/strong><\/p>\n The Almarise team developed a personalized license management automation system that operates almost entirely with minimal intervention. The team structured the implementation process into several key stages:<\/p>\n All users were divided into three groups:<\/p>\n a) Standard users This segmentation allowed for precise access management and optimized license allocation.<\/p>\n The team introduced a mechanism that analyzed user activity every month. The system automatically removed users who had not logged in for the past six months from the license group, recovering unused licenses.<\/p>\n With each login, the system checked whether the user needed a license. If necessary, the mechanism automatically assigned the user to the appropriate license group, while ensuring that the available pool was not exceeded.<\/p>\n Daily monitoring of available licenses provided ongoing control over resources. If the number of available licenses fell below a set threshold, the team responsible for the system was immediately notified.<\/p>\n<\/div><\/div><\/div><\/div><\/div>\n
Solution: Process Automation Using ScriptRunner <\/span><\/span><\/h2><\/div>
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\nb) Administrative users
\nc) Functional users<\/p>\n\n
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![](\"https:\/\/devsite.almarise.com\/wp-content\/uploads\/2024\/11\/gr_almarise_74-1024x530.png\" "\\"gr_almarise_74\\"")
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