Data is one of the most valuable assets in organizations today, and its security is an absolute priority. Both in the context of personal data protection and sensitive financial or strategic information, companies must ensure appropriate protective mechanisms. With Secure Fields, a Jira Cloud extension by Almarise, sensitive data can be securely stored and managed. This solution allows users to create protected fields, ensuring full control over access to this data, both in the user interface and in the context of exports and API integrations. In this article, we will explore how to easily create reports from sensitive data, how to secure and control access to information, and the benefits of integrating Secure Fields in Jira Cloud. We will also provide examples of how Secure Fields can be used to manage sensitive data in various areas of an organization.<\/span><\/p>\n<\/div><\/div><\/div><\/div><\/div> Every organization collects and processes sensitive data, such as operational costs, budgets, task responsibility assignments, or customer categories. This data requires protection from unauthorized access. With Secure Fields in Jira, it is possible to create special protected fields that store this data, ensuring that only authorized individuals can view or edit it. Examples of sensitive data applications include:<\/p>\n Costs<\/b> \u2013 storing data related to budgets, expenses, financial forecasts, or employee salaries.<\/p>\n<\/div><\/div><\/div><\/div><\/div> There is also an example of data that is not typically considered sensitive from a read perspective, but rather from the perspective of modification. This means that only individuals with the appropriate permissions can modify it, while reading this data is accessible to everyone. Examples of such use cases include:<\/p>\n Responsibilities<\/strong> \u2013 assigning specific individuals to high-priority tasks, such as being responsible for project execution.<\/p>\n Customer Categories<\/strong> \u2013 creating secure fields for different customer groups, ensuring better segmentation and protection of sensitive data.<\/p>\n With Secure Fields<\/strong>, this sensitive data and data under access control can be effectively secured while maintaining the full functionality of the Jira system.<\/p>\n<\/div> \u00a0<\/span><\/p>\n To add a secure field, go to <\/span>Project Settings > Secure Fields.<\/b><\/span><\/p>\n Define who can view, edit, and view the history of the fields. <\/span>And that’s it! Your fields are ready to be used in the project. Only selected users will have access to them.<\/span><\/p>\n<\/div><\/div><\/div><\/div><\/div> One of the key uses of Secure Fields<\/strong> in Jira Cloud is creating financial reports, such as a list of planned expenses. By securing fields with financial data, such as budget amounts or projected costs, organizations can ensure that only selected ind<\/span>ividuals with the appropriate permissions will have access to this sensitive information.<\/p>\n Using Secure Fields<\/strong> for generating reports:<\/p>\n Data security is not only about storing financial information but also about assigning responsibilities within an organization. With Secure Fields<\/strong>, it is possible to create reports that include statistics on individuals responsible for task execution. An example could be assigning individuals to projects that require special attention or data protection, such as managing personal data.<\/p>\n Benefits of creating responsibility reports:<\/strong><\/p>\n It’s time to visualize your secured data. Secure Fields offers three custom gadgets: Filter Results, Task Statistics, and Pie Chart.<\/span><\/span><\/p>\n<\/div><\/div><\/div><\/div><\/div> Let’s use one of the gadgets to get an overview of the task responsibilities assigned in your project. Go to the Dashboards and add the Task Statistics gadget from Secure Fields. Select the project and the secured fields on which you want to base the statistics. Done!<\/p>\n Now you can see the number of tasks (and their percentage) assigned to each user. What’s more, the data in these gadgets is available only to authorized users.<\/p>\n<\/div><\/div><\/div><\/div><\/div> One of the more visual ways of presenting data in Jira is by using pie chart reports, which offer a simple and clear way to display results. With the integration of Secure Fields<\/strong>, Jira allows the creation of pie charts that include data from secured fields, such as customer categories.<\/p>\n Using Secure Fields Pie Chart in Reports:<\/strong><\/p>\n![\"sensitive](\"https:\/\/devsite.almarise.com\/wp-content\/uploads\/2024\/12\/gr_almarise_76.png\" "\\"gr_almarise_76\\"")
<\/span><\/div>Sensitive Data: Costs, Budgets<\/h2><\/div>
Data Under Access Control <\/span><\/span><\/h2><\/div>
![\"secure](\"https:\/\/devsite.almarise.com\/wp-content\/uploads\/2024\/11\/image2024-11-6_12-54-18.png\" "\\"image2024-11-6_12-54-18\\"")
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\nStore your data as secure fields:<\/span><\/p>\n\n
![\"secure](\"https:\/\/devsite.almarise.com\/wp-content\/uploads\/2024\/11\/image2024-11-6_12-54-26.png\" "\\"image2024-11-6_12-54-26\\"")
<\/span><\/div> Report: List of Planned Expenses <\/span><\/span><\/h2><\/div>
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![\"secure](\"https:\/\/devsite.almarise.com\/wp-content\/uploads\/2024\/12\/image-5.png\" "\\"image")
<\/span><\/div><\/div><\/div><\/div><\/div>Report: Statistics of Individuals Responsible for Tasks<\/h2><\/div>
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![](\"https:\/\/devsite.almarise.com\/wp-content\/uploads\/2024\/11\/image2024-11-6_13-37-58.png\" "\\"image2024-11-6_13-37-58\\"")
<\/span><\/div>Pie Chart Report by Customer Categories<\/h2><\/div>
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![](\"https:\/\/devsite.almarise.com\/wp-content\/uploads\/2024\/11\/image2024-11-6_13-31-4.png\" "\\"image2024-11-6_13-31-4\\"")
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